Advanced Approvals enables the purchase approval tolerance feature by default.
When enabled, this feature allows ability to edit a released purchase document such as purchase orders, invoices, or credit memos, and allows the line quantity or amount to differ from the original amounts.
Setting the tolerance percentages
You can either set the approved amount tolerance percentages on the User or Vendor level.
| Field name | Description |
|---|---|
| Over Approved Amount Tolerance % | Specifies the maximum percentage of an approved Purchase Order Line amount that users allow to change for this vendor without requiring reapproval. |
| Under Approved Amount Tolerance % | Specifies the minimum percentage of an approved Purchase Order Line amount that users allow to change for this vendor without requiring reapproval. |
Turning the Purchase Approval Tolerance feature off
This feature can be disabled on the Purchases & Payables setup.
Disabling this feature will mean any change to a document requires re-approval, and the setup fields will also be hidden from the Vendor Card and User Setup pages.
For example, a purchase order has been approved and released. When the approval tolerance feature is enabled, the VAT/GST amount is not considered, and the app allows unlimited changing of Full VAT/GST amounts and VAT/GST tolerance without needing to reopen the document. The approval check will not detect any changes in the purchase order amount, resulting in the exclusion of the re-approval process.
